Clubs and Organizations

There are a variety of student clubs and organizations at Wytheville Community College for student participation. Clubs and organizations can be founded by students, faculty, and staff of WCC. Each club or organization must have at least one faculty or staff member serve as club sponsor. For guidelines for club and organization fundraising activities, please contact the Student Activities Coordinator.

Student Government Association

The Student Government Association consists of a president, vice-president, secretary, and treasurer representing all students of WCC.  SGA serves to provide self-government for the student body by serving as a liaison between students and administration, plans campus wide student activities, and provides community outreach within the college’s service region.

Clubs and Organizations

Student clubs and organizations at WCC include the following:

• Christian Fellowship
• Forensics
• HOSA
• Aspiring Business Professionals
• Phi Theta Kappa
• CSI Club
• Regional Physical Therapist Assistant Club
• SADHA (Dental Hygiene Club)
• Student Government Association
• Student Nurses Organization 
• Wytheville Collegiate Players

School Colors and Mascot

In June of 1998, the President of Wytheville Community College officially declared the school‘s colors to be maroon and white. The official school mascot is the wildcat. The school colors and mascot are used in a variety of settings, including extramural sports and other activities.

Establishing New Clubs and Organizations

Establishing a club will require the following:

• A written constitution and by-laws to establish a club or organization, including a rationale for creating the club or organization, must be submitted to the Student Activities Coordinator in Student Services.  Private clubs or associations, social fraternities, and sororities will not be authorized and supported by WCC.
• If there is an affiliation with an outside organization such as a national society, the outside organization’s constitution, and by-laws must also be submitted.
• Recognized religious or political student organizations may limit activities that relate to the core functions of the organization to only those students who support the organization's mission.
• The proposed club must have at least one faculty or staff member of WCC who is committed to serving as an official club sponsor.  Sponsors of clubs who are not faculty or staff members of the college are prohibited.
• The Dean of Student Success and Academic Advancement shall have the authority to approve or deny the request for the establishment of a proposed club or organization.
• Proposed clubs must go through a one-year (Fall & Spring semester) probationary period to ensure that the club was successful in meeting both proposal guidelines and allocation requirements before it is eligible for funding from student activity fees for the next academic year.  The Dean of Student Success and Academic Advancement shall give final authority to determine the success of the probationary period of the proposed student club/organization.

Dissolution of Existing Clubs

A club will be dissolved if no record of activity (meetings, purchasing, etc.) has been made after two academic years.  PLEASE NOTE:  All funding for the club, including account balances, will be reallocated to active clubs after an inactivity period of three years.

Club Accounts and Budgets

Each year, the WCC Local Board approves the proposed Student Activities Budget which features all student club and other student activity accounts.  The Student Activities Coordinator proposes the budget to the Dean of Student Success and Academic Advancement for approval.  After approval, the budget is then submitted to the Vice President of Finance and Administrative Services to be presented to the WCC Local Board for final authorization.   Funds are then allocated into each account during the Summer to be used throughout the upcoming academic year.

The WCC Accountant will send a reconciliation report periodically to each club sponsor and it is the responsibility of the sponsor to reconcile club accounts and return the form signed back to the WCC Business Office.

In order for clubs to receive funding for the following academic year, the following criteria MUST be met throughout the previous academic year:

• send a club representative to monthly SGA meetings.  If a representative is not available, please contact the sponsor of the SGA.
• No less than two club meetings per semester during the academic year (Fall & Spring semesters)
• At least one educational activity (field trip, workshop, guest speaker, etc.) per academic year
• No less than one community service activity per academic year
• Send a copy of meeting minutes with attendees list to Student Activities Coordinator

By the end of each April, club sponsors must submit an official Fund Request Form to the Student Activities Coordinator that clearly states each club meeting date, educational activities, and community service projects, as well as proposed funding amounts for the following year.  Clubs are highly encouraged to construct a budget to have on hand in order to keep accurate records of club assets and expenditures.

Usually, sponsors are eligible for stipends in reimbursement for time and work outside of work assignments assisting student clubs and organizations.  Sponsors/advisors must mark on the Fund Request Form whether to receive the stipend or to donate it back into the sponsored club account.  Stipends for sponsors do not come out of the local club accounts but are deducted as an annual expense to the club from the club’s funding allocation.

Purchasing

Purchases must be handled through the academic division administrative assistants and/or the Student Activities Coordinator for anything regarding clubs and organizations.  This is due to the extensive knowledge and awareness of specific purchasing procedures required by the Commonwealth of Virginia and the WCC Procurement Office. 

In planning for events that require purchasing, please keep in mind the following:

• For most goods and services sought, such as catering and office supplies, vendors who supply the item(s) must be an approved eVA SWAM vendor.   The Small, Women-owned, and Minority-owned Business (SWaM) certification program is a state program of the Commonwealth of Virginia. Its purpose is to enhance procurement opportunities for SWaM businesses participating in state-funded projects.
• The Student Activities Coordinator and/or division administrative assistant must submit the proposed purchase through the eVA approval flow before items, goods, or services can be purchased.
• Money allocations to clubs must only be spent for club meetings, activities, and trips for the enhancement of the club’s mission and purpose.  Monies shall not be dispersed for other reasons non-related to the functions of the club, such as monetary contributions to external organizations.
• For any questions or concerns regarding purchasing for clubs, please do not hesitate to contact the Student Activities Coordinator or the academic division administrative assistant.

Fundraising Activities

1. WCC faculty, staff, students, and student clubs/organizations must consult with the WCC Foundation Office before contacting any prospective private donor for either monetary or in-kind gifts.  The Foundation Office staff will work with college employees and students to secure contributions for approved projects.
2. All supervisors/advisors should inform their staffs and any organizations for which they are responsible for the proper fundraising procedures.